Vendor qualifications
For procurement teams, public institutions and facility management firms: how to send an RFP or vendor packet, and what we provide during vendor setup.
Send an RFP or vendor packet
Submit an RFP through the proposal form and attach the documents: up to 5 files of 10 MB each and 20 MB in total, in PDF, DOCX or XLSX. Or email the packet to info@portsteadgroup.com.
We complete your forms in the format your process requires and walk the site before we price it.
What we provide during vendor setup
W-9
A completed IRS Form W-9 for vendor setup and payment.
Completed vendor forms
Your vendor registration and onboarding forms, filled in and returned.
Written scope and method statement
Each space, task and frequency in writing, with how the work is done and checked.
Site safety plan
How the work is carried out safely at your property, written for that site.
How we contract
Every agreement itemizes each scope with its own schedule. We contract under four forms:
- Recurring janitorial agreement
- Waste-area service agreement
- Portfolio master agreement with a schedule for each site
- Subcontract services for facility management firms
Where we work
Jupiter to Miami: Palm Beach County, Broward County, and Miami-Dade County.